Visa Credit Card Programs

Procurement and Travel Card
Updated 06/06/2013

Frequently Asked Questions

Procurement Card for State Agencies

It is important that State agencies recognize the benefits afforded it by use of a procurement card (P-card), and that as the P-card program matures, it is expected to replace the Local Purchase Order (LPO) in most instances.  The P-card is intended to be used on small purchases, authorized under SAM 1552.  The P-card is not to be used for purchasing services at this time. 

To get started in the P-card program, please click on the link "Procurement Card Participation Forms" in the table below.  Complete the applicable forms and submit them to Lori Hoover, Internal Audit Division.  Once approved, Internal Audit will forward the forms to Purchasing for approval and Purchasing will facilitate the new account setup with US Bank.

All participating agencies with approved policies and procedures on file must submit updated information each time new cardholders are added (Internal Controls Policy & Procedures and Cardholder Agreement forms) or there is a PCA change (PCA Change Form, Internal Controls Policy & Procedures forms). 

Please contact Kim Perondi at kperondi@admin.nv.gov or 775.684.0190 for assistance, questions or concerns.

Travel Card Specifics for State Agencies

State Agencies that require a Corporate Travel System (CTS/ghost account) are to complete the Request/Agreement form in the table below and submit it to the Purchasing Division, attention: State Travel Program Manager, by fax 775.684.0188 or email nvpurch@admin.nv.gov, for submission to US Bank for approval and account setup.  All CTS accounts cycle on the 25^th of the month and must be paid in full within 30 days; please use the payment procedures for the Advantage System listed in the Additional Information section below to ensure accounts are credited correctly.  Statements are available online through Access Online.

Individual State employees that meet the requirements for requesting a corporate travel card need to complete the Request Form and Liability Agreement in the table below and fax 775.684.0188 or email nvpurch@admin.nv.gov the forms to the Purchasing Division, attention: State Travel Program Manager.  Approved employees will be emailed a link to US Bank’s Access Online, along with a temporary user ID, and password, which they will then use to apply for the account.  Once the employee has submitted their information to US Bank, the employee will need to email the Purchasing Division, attention: State Travel Program Manager, at nvpurch@admin.nv.gov confirming the application has been submitted.  US Bank sends corporate cards to approved employees within 7 to 10 working days. 

In accordance with SAM, employees are only eligible to apply for and receive state sponsored, corporate travel cards if they have six- (6) months of continuous state employment, and travel four- (4) or more times in a year.  As a reminder, The State travel card is not intended for personal use, and while the charges incurred on the cards are individual liability, only State authorized travel expenses are allowed.  See SAM section 200.

Please direct general questions such as: setting up access to statements, downloading reports for the cards or CTS accounts, or questions regarding the online system for both the Procurement and Travel Card programs to the Nevada US Bank Account Coordinator, Michael Audette; Michael's contact information is:

Michael Audette
michael.audette@usbank.com
(612) 344-6010 Telephone
(612) 973-3696 Fax

Questions specific to Access Online may also be addressed to:

Access Online Technical Support
877 452 8083

Additional Information

Access Online Actual Live Site:

https://access.usbank.com

Access Online Log-In Guide

Access Online Web Based Training Site:

https://wbt.access.usbank.com

When using the Web Based Training use the "Lesson Only Login" using the passwords below and click "Go":

Approver (TCA): mekong

Cardholder (CARDHOLDERS): vientiane

Program Administrator:  laos

State Financial System Payment Procedures

All using agencies are requested to share any information and/or experiences regarding this contract, using the downloadable form shown below, as the vendors' performance will be rated in the new statewide contracts database.                             

Vendor Performance Report Form   

Political Subdivisions

Political subdivisions interested in transitioning to the State’s program for either card program will need to complete all the pertinent documents and submit them directly to US Bank.

How to Get Started