(FAQ's) Frequently Asked Questions

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Question
	How do I become a registered vendor with the State of Nevada Purchasing Division?
	Answer
	We have an on-line vendor application on the State Purchasing web site. In addition, you can contact State Purchasing at (775)684-0170 and we will send you an application. To return to this page please click the "Back" arrow on your browser.

Question
	How do I find your upcoming commodity bids or services RFP's?
	Answer
	If you are a registered vendor with the State of Nevada Purchasing Division you will receive notification on upcoming bids for commodities you requested on your application. In addition, upcoming bids are posted on the Purchasing Division web site at: New Bidding Opportunities - http://purchasing.state.nv.us/bidding_opportunities.htm You may also contact the State Purchasing offices at 775-684-0170

Question
	Where can I find information on contracts that the State Purchasing Division has established?
	Answer
	Contract information is posted on the State Purchasing web site. The web address is: Contracts - http://purchasing.state.nv.us/services_index.htm In addition, you can also contact the State Purchasing Commodity Section at(775)684-0170 and/or the State Purchasing Services Section at (775)684-0170 for any contract related information.

Question
	Where can I find current services RFP's for Nevada State Purchasing?
	Answer
	Current services RFP's for Nevada State Purchasing can be found online at http://purchasing.state.nv.us/services/sdocs.htm

Question
	Do vendors or the using agency need to be present at the RFP opening?
	Answer
	Although the public is welcome to attend the RFP opening, very little information is shared at that time. Attendees will only know how many proposals have been submitted and by whom. The Services Section also prepares a list containing that information and is happy to fax or Email it to interested parties.

Question
	How can I find out who is handling a specific State Purchasing contract?
	Answer
	Contract information is posted on the State Purchasing web site. The web address is http://purchasing.state.nv.us In addition, you can also contact State Purchasing at (775)684-0170 for any contract information.

Question
	How do I find out who a bid was awarded to?
	Answer
	Formal bid awards are posted on the State Purchasing web site. The web address to locate awarded bids is: http://purchasing.state.nv.us/bidding_opportunities.htm For additional information you can contact the the buyer listed on the bid document.

Question
	How do we obtain copies of any proposals submitted and the resultant awarded contract?
	Answer
	Simply forward your written (mail, fax or email) request to Services Procurement at 515 East Musser  Street Suite 300, Carson City, Nevada 89701. Faxes should be sent to (775)684-0188 Attn: Suzie McCurdy or Email the request to srvpurch@govmail.state.nv.us

Question
	How can I purchase "surplus" vehicles listed on your web site?
	Answer
	You must be a government agency or eligible non-profit organization to purchase vehicles listed on our web site. State agencies may acquire vehicles listed at no cost. The general public may only purchase vehicles at auctions. Contact TNT Auctions at www.tntauction.com for more information.

Question
	How can I get the direct phone number for any Purchasing Division staff?
	Answer
	State Purchasing staff information can be found on the Purchasing Division web site at http://purchasing.state.nv.us/pur_info/agen_5.htm

Question
	What is the fee to be a registered vendor?
	Answer
	There is no fee to be a registered vendor.

Question
	Can I find any State Purchasing forms online?
	Answer
	State Purchasing's online forms can be found at http://purchasing.state.nv.us and by visiting the sitemap.

Question
	What is your web site address/URL?
	Answer
	http://purchasing.state.nv.us Click HERE to visit the site now. To return to this page please click the "Back" arrow on your browser.

Question
	At what spending limit are state agencies required to do an RFP for services?
	Answer
	Services estimated at $25,000 or greater during the term of a contract are subject to the competitive process, unless otherwise exempted by the Purchasing Administrator. Services estimated at $100,000 or greater during the contract's term must be referred to the Services Procurement Section within the State Purchasing Division.

Question
	When and where do you have auctions?
	Answer
	Auctions are held in Reno and Las Vegas during the spring and fall of each year. You may visit our web site at http://purchasing.state.nv.us/property/auction.htm for auction dates and\or contact TNT Auction at http://www.tntauction.com. Occasionally a special auction is scheduled at other locations in the state so please check frequently.

Question
	Does the State of Nevada have minority or women owned business preferences for bids?
	Answer
	No, by Nevada Statute we do not have preferences. However, we do encourage all vendors to register with our vendor pool. This is the best access to State purchases, whether formally bid or sent out for quotation

Question
	What is the Board of Examiners (BOE) deadline?
	Answer
	The State of Nevada's Board of Examiners(BOE)membership is comprised of the Governor, Attorney General and the Secretary of State. They generally meet once a month and have final approval on contracts entered into on behalf of the State. The Budget Division reviews these contracts prior to BOE submission and requires a (17) working day lead time prior to a BOE meeting. All contracts must have the vendor's signature, Attorney General's representative signature and any necessary agency signatures before their submittal to the Budget Division. Some departments, such as Human Resources, have additional internal deadlines for contract approval which often add an additional (14) days to the process.

Question
	How do I get a copy of a specific bid?
	Answer
	Current bidding opportunities are posted on the State Purchasing web site http://purchasing.state.nv.us for viewing and downloading. In addition, you can contact State Purchasing and we will provide a copy to you.

Question
	What will becoming a registered vendor do for me?
	Answer
	You will automatically be notified of any new bids in the categories that you selected on the vendor application.

Question
	How do I get on the mailing list to purchase surplus personal property?
	Answer
	The State of Nevada contracts with a "full service auction" services company that provides start to finish auction services. TNT Auctions is the current contractor. You may contact them on the Internet at www.tntauction.com or call them at 327-4799 from the Reno area and at 792-4343 from the Las Vegas area or at (801) 519-0123 from outside Nevada. They maintain an electronic (Email) mailing list as well as a standard (Ground) mailing list.

Question
	How can I get more D10 Requisition forms?
	Answer
	Please contact State Purchasing at 775-684-0170.

Question
	What is the average timeframe for the RFP process (from initial draft to contract award?)
	Answer
	Due to unique circumstances that surround each procurement, there is no "one size fits all" time frame. A reasonable expectation though is 12-16 weeks from the RFP's release to the Board of Examiners (BOE) approval. RFP draft development normally is accomplished in 1-2 weeks. Upon release, the RFP is generally "on the street" for 4-6 weeks for vendor consideration and proposal preparation. The evaluation process consumes an additional 2-4 weeks and contract preparation and BOE submission frequently takes 2-3 weeks.

Question
	How can I find information on doing Business in Nevada?
	Answer
	Please visit the information under the heading "Doing Business in Nevada" at this web link http://purchasing.state.nv.us or you can visit the links below. Doing Business in Nevada -Tips for a Successful Bid Response - http://purchasing.state.nv.us/pur_info/tipsbid.htm -Tips for a Successful RFP Response - http://purchasing.state.nv.us/pur_info/tipsrfp.htm -Incorporating in Nevada - http://sos.state.nv.us -Contractor License Requirements - http://nscb.state.nv.us -New State Business License - http://tax.state.nv.us -City Business License - http://www.nvdetr.org -Procurement Outreach Program - http://www.expand2nevada.com/atoz/ -Energy Retrofit Information (AB 398) - http://energy.state.nv.us -Diversity 2000 - http://www.div2000.com You may also call the Purchasing Division offices at (775)684-0170 or (775)684-8671.

Question
	Where can I find information on surplus/excess equipment, vehicles, etc. online?
	Answer
	State Purchasing posts information on available surplus/excess equipment, vehicles etc. online at http://purchasing.state.nv.us and by viewing the sitemap.

Question
	Who determines the Insurance Requirements of an RFP?
	Answer
	The Services Procurement Section works closely with the Risk Management Division when setting the requirements.

Question
	Where can I find online any regulations, statutes, or policies that pertain to State Purchasing?
	Answer
	State Purchasing posts related policies, regulations, and statutes online at http://purchasing.state.nv.us/regulations_policies.htm

Question
	Can I find information online for the Purchasing portion of the Statewide (IFS)Advantage Financial System?
	Answer
	State Purchasing posts related (IFS)Advantage Financial System information online at http://www.state.nv.us/purchasing and by viewing below the Advantage Financial System category.

Question
	How can I get a bid tabulation?
	Answer
	Contact State Purchasing at (775)684-0170 and ask to speak to the buyer associated with your bid/purchase or send a self-addressed stamped envelope noting the bid# you are interested in to the State Purchasing Division at the address shown on the web site.

Question
	What are the weight factors assigned to the Evaluation Criteria for an RFP?
	Answer
	The criteria and associated weights are determined by the agency PRIOR to the RFP's release. The RFP lists the criteria, but not the associated weighted values. Those values remain confidential to the evaluation committee.

Question
	Why is our purchase still on our 3.0 (Budget Status Report)?
	Answer
	Because the agency has not signed off on the receiver and\or State Purchasing has not received the invoice from the vendor

Question
	Do you sell surplus real estate?
	Answer
	No. The State Lands Division is responsible to sell state owned real estate to the public. You may contact them at http://www.state.nv.us/lands/ or also by calling (775)687-4363.

Question
	How can I locate other State Agency websites?
	Answer
	Links to other State Agency websites can be found at: http://www.nv.gov/Indexes.htm

Question
	How do I find information on State Purchasing All Agency Memos?
	Answer
	Information on State Purchasing All Agency Memos can be found online at: http://purchasing.state.nv.us/memo_main.htm You can also contact the State Purchsing Division at 775-684-0170

Question
	Do you do on-line auctions?
	Answer
	Not at this time. However, with the physical auctions that TNT Auctions conducts you do not have to be present in order to place a bid. Contact TNT Auctions at www.tntauction.com for procedures on how to place an absentee bid at one of their auctions.

Question
	Can I find information online regarding the State Purchasing Food Distribution Program?
	Answer
	Information regarding the State Purchasing Food Distribution Program can be found online at http://www.state.nv.us/purchasing and by viewing below the Food Distribution Program category.

Question
	What is a receiver document?
	Answer
	A receiving document is a purchasing document that is basically a duplicate of the orginal purchase order. At the bottom of the document you will see the wording "AGENCY". That indicates this is the agency receiving document. This document must be signed by the person who received the merchandise listed on the purchase order. The receiver must also be signed by a person in your agency that has Department Approving Authority to sign such documents in order for the vendor to be paid. Once both signatures have been obtained the document must be processed by forwarding it to the Purchasing Division or by entering it directly into the Advantage Financial System.

Question
	Where can I find a directory for Nevada Government?
	Answer
	The Nevada Government Directory can be found online at: http://telephone.state.nv.us/directory/employees/LocalFrames.asp

Question
	Where can I find information on Travel for State Employees?
	Answer
	Travel information for State of Nevada employees can be found online at http://purchasing.state.nv.us/employee_travel.htm

Question
	Where are your offices located?
	Answer
	Our main office is in Carson City, Nevada. This is the Capital of Nevada. We are approximately 400 miles north of Las Vegas.

Question
	How can I check the status of an invoice?
	Answer
	Vendors can get the status of an invoice by calling State Purchasing and asking for Accounts Payable (775)684-0170