10 TIPS FOR A SUCCESSFUL RFP RESPONSE

A Request for Proposals process is different from an Invitation to Bid in that the State expects vendors to propose creative, competitive solutions to the agency's stated problem or need, as specified in the solicitation.  While adherence to specifications is desired, vendors may take exception to any requirement of the RFP. 

1. Go on line and register as a vendor in the Purchasing Division’s database; your firm will be notified of any upcoming solicitations. http://purchasing.state.nv.us/vguide.htm
    

2. Read the RFP in its entirety
    

3. Return the cover page of the RFP to the Purchasing Division , you will be notified directly of any amendments.  Note: In the event the cover page is not returned, it will be the vendor’s responsibility to retrieve amendments from the Purchasing Division’s web site.
    

4. Submit any questions in writing to the designee listed in the section labeled Submittal Instructions.
    

5. Pay close attention to the dates and times of deadlines listed in the RFP and/or amendments
    

6. Be sure to review the sample contract form and required insurance limits enclosed within the RFP and/or amendments.
    

7. Technical proposals should be packaged and submitted separate from the cost proposals.  Care should be given to provide the required number of copies of both technical and cost proposals.
    

8. Be sure to use Attachment A for any exceptions or variations to the terms of the RFP, or for identification of proprietary information.
    

9. DO NOT ask questions or discuss the contents of the RFP with anyone other than the RFP’s designee.
    

10. Emphasis should be concentrated on conformance to the RFP instructions; responsiveness to the requirements and completeness and clarity, while providing competitive pricing and services.