INSTRUCTIONS ON HOW TO ORDER FLEET VEHICLES
updated 09/23/10

The Purchasing Division has awarded the fleet vehicle bid  to the following authorized dealers.  This allows agencies to choose which makes of vehicles best suit their needs and budget.  Dealers not listed are not authorized to sell vehicles.  You may contact the dealer directly on any vehicle you are interested in to get additional information and costs of options not listed. Options not listed may be requested. Please have the dealer fax you a written price quote for options and submit this along with your vehicle order.

Multiple vehicles may be ordered on one requisition. The purchase order issued is the actual notification of order to the authorized dealer.  Receivers should also be posted for payment to the dealer as soon as vehicle is received, even partial receipts of multiple vehicle orders for process of payment.

After your order is placed, you may follow up on your order delivery date with the dealer by calling the contact name and phone number listed for the authorized dealer.  Once a purchase order is placed, you must contact State Purchasing to initiate changes. Do not contact the dealer. Procedures for purchasing vehicles are outlined in SAM 1308.0.

POLITICAL SUBDIVISIONS (INCLUDING THE UNIVERSITY AND COMMUNITY COLLEGE SYSTEM OF NEVADA)


Please order your vehicles directly from the vendor (s) you have selected. State Purchasing will not assess an administrative charge. It is important to site "State Purchasing Fleet Vehicle Bid" on any purchase order that you submit to a vendor. Use your agency procedures for internally submitting and processing requisitions and purchase orders. Upon receipt of a vehicle, you will be invoiced directly by the vendor for payment.

After your order is placed, you may follow up on your order delivery date with the dealer by calling the contact name and phone number listed. It is recommended that you establish a procedure to initiate changes if the need arises once a purchase order is placed with a vendor.

INFORMATION FOR ALL VEHICLE ORDERS

A vehicle order form is provided for your use. State agencies are encouraged to include one for each vehicle type ordered with your requisition to assist us in verifying that your order is correct. Political subdivisions are encouraged to use one internally as well.

Each vehicle ordered must have the $28.25 vehicle title fee as a separate listed line item.

Requisitions from state agencies sent to Purchasing or purchase orders sent by political subdivisions to vendors require the following information:

Dealer name and address, delivery location, vehicle reference number, Make, model name/number, cost, color choice, any options requested and their price, and the total cost of the vehicle, including options.

REGISTERED OWNER:      NAME

                                                ADDRESS

                                                CITY, STATE, ZIP CODE

                                                LEGAL OWNER: NAME

                                                ADDRESS

                                                CITY, STATE, ZIP CODE

COUNTY WHERE REGISTERED

NAME AND PHONE NUMBER OF THE PERSON TO CONTACT FOR DELIVERY OF VEHICLE (S) ORDERED WHEN RECEIVED AND PREPPED BY THE VENDOR

ORDER CUT OFF

Historically the vehicle cutoff date is late March for all fleet ordered vehicles. Once the manufacturers announce their cutoff dates for a particular vehicle they stop manufacturing them. Make sure to watch our internet site for vehicle deadlines to ensure that you have your order in on time. The purchase order must be typed before the cutoff date, so be sure to allow extra time for processing.

ORDERING

1. Print a copy of the vehicle order form. 
   

2. Click here to see vehicles available on this price agreement.  Scroll to the vehicle description you want to order.  
   

3. Complete the vehicle order information form and send it with your requisition to Purchasing if you are a state agency. If you are a political subdivision, you may use the form to assist you in completing your purchase order which should then be placed with the authorized dealer of your choice.
   

4. Please complete the entire form to insure that your order will be correct. If you are interested in options not listed, contact the dealer directly and request a written quote be faxed to you.
   

5. Check the web site frequently. We will post new information to the page as we get it.